Sharing
OxiCloud lets you share any file or folder with other people. Open the item, click Share, and pick who you'd like to share it with.
Who you can share with
| Share with | When to use it |
|---|---|
| Another OxiCloud user | The person already has an account here. |
| A group | A team or department — every member of the group gets access. |
| An email address | The person doesn't have an account yet. We'll send them an invitation by email. |
| A public link with password | Anyone with the link and the password can open the file. |
| A public link | Anyone with the link can open the file — no sign-in needed. |
What they can do
Pick a level when you share. Each level includes everything the level above it allows.
| Level | What it allows |
|---|---|
| Can view | Open and download. |
| Can edit | Plus create, rename, and modify files. |
| Can manage | Plus delete and reshare. |
Public links are view-only
For safety, public links can only be view-only. There's no way to know who opened a public link, so allowing edits would make it impossible to tell who changed what.
If you need to let someone make changes, share with their email instead. They'll receive an invitation, and from then on every change they make is recorded under their name.
Expiration
When you share, you can set an expiration date. After that date, the share simply stops working — the recipient sees a "not found" page.
This is especially handy for public links and one-off collaborations.
Sharing by email
When you enter someone's email address, OxiCloud sends them a message with a sign-in link. Clicking that link signs them in and opens the file or folder you shared — no password to create, no form to fill in.
The link expires after a day, and works only once. If the recipient clicks an old or already-used link, the page they land on offers a "Send a fresh link" button — one click and a new sign-in link is on its way to their inbox. They can also ask you to resend from your My shares section.
Keeping track — My shares
The My shares section in the sidebar lists everything you've shared. For each item, you can see:
- Who you shared it with (a person, a group, an email, or a public link)
- The access level you gave them
- When the share expires, if ever
- When it was created
From there you can change the level, change the expiration, or revoke the share entirely.
If someone has shared something with you, look in Shared with me instead.
Quick recipes
Let a colleague edit a folder, with a record of their changes. Open the folder → Share → enter their email → Can edit → Send.
Send a one-off read-only link to an external partner. Open the file → Share → Public link → set a password → set an expiration → copy the link.
Give a whole team access. Open the folder → Share → pick the group → Can view (or Can edit).